10 Best Healthcare Management Software in 2025

Are you a healthcare provider drowning in patient records, a practice owner wrestling with chaotic schedules, or a healthcare marketing specialist hunting for operational efficiency? If so, you’re in the right place. The right practice management system can extinguish the chaos, streamline workflows, and let you focus on your business and patient care.

In this guide, we’re spotlighting the top 10 software solutions for 2025. In 5 minutes we’ll explore their functionality, weigh pros and cons, and share real user insights to show how they transform health systems. Ready to boost your practice? Let’s get started.

Comparison Table: 10 Best Healthcare Management Software in 2025

How We Chose the Top 10

We didn’t pick names out of a hat. We scoured user feedback, tested software solutions, and evaluated their impact on healthcare providers. Whether you’re a solo clinician or run a multi-site healthcare organization, these tools tackle real-world challenges while keeping things user-friendly. Here’s the lineup, starting with our top pick.

1. Medesk: The Clinician’s Dream Solution

Starting price: $32/month/per 3 users and 50 appointments. Free trial available.

Imagine a healthcare solution that runs your practice like clockwork, even when you’re miles away. That’s Medesk—a cloud-based healthcare management software that ties scheduling, medical records, and payment processes into one intuitive platform. Built for clinicians and practice owners, it’s like a partner who gets your health management needs.

Medesk’s dashboard is your command center. Scheduling? Drag, drop, done—with online booking and notifications to reduce no-shows. Its EHR integration keeps patient records secure and accessible, while automation simplifies medical billing and revenue cycle management.

Need to connect with patients? The patient portal offers secure messaging, telehealth, and patient engagement tools. Plus, real-time analytics provide data-driven insights for informed decisions.

It’s mobile-friendly with apps for anywhere access, and its modules let you customize to your specialty. Support is top-tier—think of it as your tech lifeline. The downside? Setup might take a beat longer, but once you’re in, it’s smooth sailing with connectivity across your tools. You can try the software for free and get 15-day access to 15+ functions by signing up on the main page.

User Voice: “Medesk is perfect for a small business like East Anglia Ultrasound Services Ltd. The support they provide is beyond our expectations! I like how simple it is to use. Medesk organises everything so well that I don’t need to worry about checking up on admin staff...” — Marites Cross, Managing Director, East Anglia Ultrasound Services.

2. Tebra (Kareo): The Small Practice Billing Hero

Starting price: $250/per provider/month. No free trial.

Kareo swoops in to save small medical practices from billing woes. It’s a master of revenue cycle management, turning claims and payments into a breeze. Scheduling is simple with notifications, and patient information stays organized in a snap.

Its strength lies in financial performance—fewer denials, faster cash flow. The interface is so easy, it’s practically plug-and-play. But customization is limited, and support can lag when you need it most. For small healthcare providers, it’s a budget-friendly win.

User Voice: “Tebra was very convenient for scheduling, uploading documents, and charging copays. Also billing was easier than current EMR system. Messaging parents would not always work as the automated messages would not always ne received by parent.” — Joanna G., Billing Specialist.

3. AdvancedMD: The Scalability Star

Starting price: ~$400/per provider/month. No free trial.

AdvancedMD is the go-to for practices with big dreams. It’s a tower of features—scheduling with waitlist tricks, medical billing that grows with you, and EHR integration that feels effortless. Perfect for scaling health systems, it’s built for expansion.

Customization is its forte, adapting to your workflows like a glove. It also supports population health initiatives and care coordination. The catch? It’s pricey, and the learning curve might test your team’s patience. For growth-focused healthcare organizations, it’s a powerhouse.

User Voice: “Being working for 10 years with it, EMR, is not easy friendly, does required brain to use it. Everything has to be type in, requires to fill a lot of boxes to complete one note”. — James D., Office manager, Hospital & Health Care.

4. athenaOne by athenahealth: The Automation Ace

Starting price: $140 per month per provider. No free trial.

Athenahealth promises less grunt work and more results. Scheduling flows with online booking and billing automates claims, and the patient portal keeps communication humming. It’s like a robot assistant boosting operational efficiency.

Automation slashes admin time, enhancing the patient experience with updated patient data. But customization is thin, and tech hiccups can pop up. While some appreciate the comprehensive solutions, others have raised concerns about the company's ability to deliver on promised features and the effectiveness of customer support.

These mixed reviews suggest that experiences with athenahealth can vary depending on specific interactions and expectations.

User Voice: “Great to look up patients, great for payments, scheduling patients, medical records. Limited to upload documents.” — Werner D., Lead Clinical Research Coordinator.

5. WriteUpp: The Simple Solution

Starting price: ~$25/per month/per user. A free trial is available.

WriteUpp is the no-fuss friend of practice management. Scheduling includes online booking, billing keeps cash flowing, and patient records are secure and easy to manage. It’s a reliable tool that fits your healthcare management style.

Simplicity is its charm, with tweaks to match your needs. But advanced features and connectivity are light, so it’s best for straightforward medical practices.

The software stands out for its comprehensive client record management. However, compared to Medesk, task manager lacks advanced features.​ Additional costs for online booking and communication credits can be a trouble.

User Voice: “Pros: ease of use, templates, notes, ability to take payments, video calls also available. Easy migration from my previous system. Ability to download everything for a new system. I would have liked integration with stripe and set up so payment can be taken in advance, this was my main reason for leaving.” — Karin Y., psychotherapist.

6. NextGen: The Enterprise Giant

Starting price: $300/month. No free trial.

NextGen is the big gun for complex health systems. Scheduling spans locations and billing masters revenue cycles, and EHR integration ties it all together.

The NextGen products have been acknowledged in KLAS reports. For instance, the NextGen Healthcare Behavioral Health Suite received recognition in 2025. KLAS Research indicates that NextGen Healthcare's software has an overall performance score of 69.8 and their services score at 62.9, both on a scale of 0 to 100. These scores suggest room for improvement compared to competitors in the healthcare IT market.

Some users report the need to toggle between different modules, such as Practice Management and EHR, which require multiple browser tabs. New users may find the system challenging to learn, with some reporting that it is not intuitive and requires significant time to master.

User Voice: “Overall it's a great software, when I don't understand something I can always contact their desk support team. The reporting and analytics were not calculated accurately.” — Sunaina B., Director of Operations.

7. Zanda: The Clinician-Crafted Gem

Starting price: $19/month/per 1 practitioner. A free trial is available.

Zanda (formerly Power Diary) feels tailor-made by clinicians. Scheduling shines with group session support, billing is efficient, and patient management is robust. Group sessions set it apart, but it takes time to master, and integrations are slim.

Users have highlighted the prompt and helpful assistance provided by Zanda's support team. ​But the lack of an autosave feature in letter and report templates has led to instances of lost work for some users. The platform has limitations and imperfections that can hinder flexibility, for example, attaching documents to emails within the system.

User Voice: “It has made me possible to manage and schedule my meetings with my clients effectively. Personally I don't find much dislike but I have used both desktop and mobile versions and can say that the mobile version lacks most of the amazing features which can be improved.” —Ansh J., Clinical Psychologist.

8. DrChrono: The Mobile Master

Starting price: $199 per month. Free trial is available.

DrChrono puts your practice in your pocket. Scheduling syncs via apps and billing offers real-time eligibility checks, and EHR adapts to your specialty. Mobility and telehealth are its strengths, but setup can drag, and support varies. For healthcare providers on the move, it’s a winner.

Users appreciate the ability to tailor templates and forms to suit their specific practice needs. The iPad functionality allows for easy access to patient information.

Nevertheless, there are difficulties in reaching support, occasional system glitches, such as unsaved information when switching windows, and difficulties retrieving past notes. A few users have experienced challenges during the initial setup and data migration phases.

User Voice: “As both a Chiropractor and Functional Medicine Physician, I appreciated Dr. Chrono having the EHR set up for chiro, while being integrated with Fullscript for supplements. The scheduler options for making patient careplans were severely limited compared to other EHRs.” —Chris D., Alternative Medicine.

9. Practice Fusion: More for Less?

Starting price: $199/month/per provider. Free trial is available.

Practice Fusion is tailored for small to medium-sized medical practices. Scheduling is basic, billing covers essentials, and EHR keeps it digital. Affordability rules, but ads clutter the free version, and features are lean.

The platform offers customizable templates and integrated e-prescribing functionality that streamlines medication management directly from patient charts. ​Several users report difficulties in reaching live support, especially during urgent situations. While suitable for smaller practices, the system may not meet the demands of larger, high-volume practices. ​

User Voice: “It satisfied what we need in the initial months of our practice, but we quickly outgrew the software. When it was free, it provided a decent platform for basic scheduling while we were building our practice. The notetaking was very clunky and took too long to complete a basic note.” — Ross K., owner and physician.

10. Jane: The All-in-One Ace

Starting price: CAD $54/month/single practitioner. The demo is available.

Jane is the all-in-one champ. Scheduling offers online booking, billing tackles insurance claims, and patient records stay secure. It’s comprehensive and friendly, but costs can pinch smaller health systems. For a do-everything tool, Jane shines.

Users appreciate Jane for its ability to efficiently manage staff and simplify practice management. Features like user-friendly online booking and customizable charting templates enhance operational efficiency. Jane's customer support is widely praised for being responsive, friendly, and effective.

But there are some downsides. Some users report that Jane's billing system, especially for U.S. insurance billing, is complex and poses challenges. Issues include slow page loads, high processing fees, and difficulties with payment integration and reconciliation. Inability to customize certain financial reports is a drawback too.

New users can struggle with features such as account setup, required unique email addresses, and specific functions like "shift" and "tagging".

User Voice: “Super helpful, present, and attentive customer services agents via chat, email, and phone. Sometimes it’s difficult to create templates with exactly what I want/need, and difficult to customize charts that already exist (i.e. spinal chart for chiropractic). I also wish Jane printed out narrative reports from the check boxes selected in Daily Notes for notes for PI/Attorney's.” — Nick P., chiropractor.

Your Next Step: A Future-Ready Practice

Your practice is a living ecosystem—patients, staff, and systems need harmony. The wrong software drags you down; the right one lifts you up.

Medesk wins with its comprehensive, cloud-based design. Scheduling is effortless, billing clicks with automation, and patient engagement thrives—all backed by stellar support and resources like white papers for informed decisions.

Tebra excels at billing, AdvancedMD scales big, but Medesk balances it all with interoperability, real-time insights, and a nod to the healthcare industry’s future. It’s the smart pick for healthcare providers aiming to streamline and succeed.

Still hesitating? Medesk’s free trial is your no-risk chance to transform your medical practice. Clinicians cut admin time, practice owners boost financial performance, and marketing specialists enhance patient outcomes effortlessly. It’s tailored onboarding meets automation tools—all for free.

Don’t wait. Start your Medesk free trial now and unlock a practice that thrives in 2025. Your patients—and your sanity—will thank you.