Top 7 Care Management Software Picks for Outstanding Care in 2025

Are you spending more time managing administrative tasks than focusing on patient care? It's a question many healthcare professionals face daily. No clinician should face delays or errors due to inefficient software. The good news is that you’re not alone—there are care management software solutions designed to simplify your workflows, reduce burnout, and boost profitability.

In the next few minutes, we will explore the top 7 care management software solutions for 2025:

1. Medesk
2. Carebeans
3. Log my Care
4. CareDocs
5. AssureCare
6. Shiftcare
7. PASS by everyLIFE

We understand the challenges of balancing patient care with the operational demands of running a clinic. The weight of administrative tasks—rostering, staff scheduling, invoicing, and assessments—can feel insurmountable. But this doesn’t have to be your reality. The tools we’ll discuss are specifically designed to alleviate those pressures. By the end, you’ll be equipped to choose the best fit for your unique needs.

Why a Care Management System is Essential

Healthcare is becoming increasingly complex. Managing appointments, tracking patient records, ensuring compliance, and maintaining profitability—it’s a lot to handle. That’s where care management platforms step in. They:

• automate repetitive tasks to save time.
• focus on patients, not paperwork.
• help you gain insights into your practice’s performance.

Imagine seeing happier patients and a thriving practice, all while reclaiming hours of your time each week. That’s the power of the right software.

Did You Know?

Clinics using outdated systems lose up to 20% in efficiency every year. That’s time and revenue you can’t afford to waste. Let’s change that.

We’ve reviewed the leading platforms to bring you this comprehensive list. Each offers unique features for carers who want to eliminate delays in scheduling, missing digital social care records (DSCR), and uncoordinated care services. Stay with us, and you’ll never face this frustration again.

1. Medesk An All-in-one Care Management Software

Medesk is a cloud-based system with a clean interface that matches your daily flow. No matter what your medical speciality is, the platform offers workflow templates made for your exact field, not a generic drag-and-drop mess.

Key features of Medesk

Patient-centric tools. As a registered manager or a clinician, you want to maximise time spent on patient care while minimising the administrative burden. Well, Medesk makes it possible.

Allow your patients to self-book and pay for appointments online with patient portal and Stripe integration. Automated appointment reminders will reduce no-show rates and keep service users informed about the progress of their treatment. If a patient needs a quick consultation, use the in-built telemedicine feature with its own app.

Because who has time to manually manage appointment schedules these days?

Data-driven insights. Practice owners prioritise profitability and operational efficiency. Without the analytics module, you'll make the same mistakes time after time, wasting dozens of hours of work time and thousands of dollars in profit. Reports and analytics features give you access to powerful real-time analytics to optimise scheduling, track patient trends, and make informed decisions.

You may ask us, and where should I get the data for the detailed reports? From the electronic health record system, which talks to your labs, pharmacies, and referral networks without you lifting a finger. Imagine having EHR screens that reflect the precise nature of your patient visits. When everything just ‘clicks,’ you reclaim hours each week.

Some users report that the platform’s customisation options might be limited compared to more specialised software. But if you're looking for software that offers 12+ modules to automate all aspects of private practice or care home work, check out the platform in action.

Client-tested. Trusted by thousands of clinicians worldwide, including Dr. Arman Ali, who said:

“Medesk considers individual roles and responsibilities within the clinic and arranges everything in just the right way for patients, doctors, receptionists, nurses, and practice managers alike.”

Medesk helps you build a person-centred care practice while boosting your bottom line. By implementing Medesk, you’ll save up to 10 hours a week, freeing up more time to spend on care rather than administration.

Experience the satisfaction of seeing happier patients and a healthier staff rota. Sign up for a 15-day free trial today and download a template set for care workers.

2. A Care Platform for Small Practices—Carebeans

Carebeans is a simple, affordable solution for small practices looking to streamline essential functions like staff scheduling and patient record management.

Key features of Carebeans

Carebeans is designed for domiciliary care agencies, focusing on care planning, scheduling, staff management, and electronic monitoring. It includes features like visit verification, medication management, and reporting for better compliance and quality of care.

Care planning. Create and manage personalised plans from your laptop or smartphone. With secure data storage on the cloud, you'll avoid the hassle of inspections and keep your CQC rating above average. And by integrating eMAR into your system, you'll escape from incorrect or lost drug prescriptions.

Carebeans has a separate staff management module so you can monitor hours worked, salaries paid, and bonuses, as well as team training and scheduling.

The platform is specifically tailored to the needs of the home care sector, but it may not be suitable for other types of care settings like clinics or residential homes.

As your practice grows, you may find Carebeans lacks the robust features and data analytics of larger platforms like Medesk.

3. Log My Care: Ideal for Care Homes

Log my Care is tailored for multiple types of care, with a focus on staff collaboration and patient safety. However, its features are specialised for care home settings and may not be as suitable for more diverse care providers.

Key features of Log my Care

Log my Care offers features like care plans, daily logs, assessments, reporting, and family/relative portals for enhanced communication and transparency.

Care planning. Get person-centered care plans with risk assessments and progress notes. You can choose the type of plan or create your own from scratch. Not to forget about planned activities, set up automatic notifications of the plan review date.

The app for carers has MAR charts, logs with photos and videos, and task management boards.

You can generate reports for compliance and performance monitoring using the main dashboard—Care Office. It displays all the activity in your office. If you want to see detailed reports, Log my Care will show the data in fluid or pie charts.

Unlike Medesk, the service does not provide access to analytics in free mode. To access the reports, you need to subscribe to a Pro plan costing £100 per month.

The software focuses on person-centered care and individual needs. But here it all depends on what you expect from the software: Log my Care may not be as comprehensive in terms of billing and invoicing compared to other software.

4. Control Documentation with CareDocs

CareDocs shines in documentation management, helping care teams maintain accurate patient records and ensure legal compliance.

Key features of CareDocs

It offers features like care planning, risk assessments, incident management, staff training, and reporting to ensure compliance with regulatory standards.

Care assessments. To get to know your residents better, use separate care assessment sections, aka templates. Assess both the physical and mental state of your patients and make adjustments to the treatment plan. Unlike Medesk and Log my Care, CareDocs does not have shortcuts, which means it takes longer to complete documentation.

Speaking of regular documentation. The Daily Notes function allows you to record digital notes related to health, personal matters, and leisure activities. You can create a daily note for any event: accidents and incidents, behaviour, and care review. You'll achieve a high level of compliance with them, but the lack of automation and voice input across all document types is disappointing.

Some users have mentioned that certain features could be more customisable, but in general, the software has what it takes for care planning, risk management, and compliance. Pricing may vary depending on the size and needs of the care home.

5. AssureCare: Best for Large Organisations

AssureCare is built for large care agencies and healthcare organisations, offering enterprise-level features like integrated care coordination and advanced reporting tools. These features are great for large networks but may be more than what a small practice needs.

Key features of AssureCare

The software enables you to identify, stratify, and connect patients to appropriate community resources, utilising data and events to pinpoint at-risk members. To do it, communicate among all care team members through text, secure messaging, email, and standard correspondence.

Person-centered care plans. You can develop care plans that address members' concerns and engagement levels, driven by real-time data to inform assessments and interventions.

Health 360. This feature provides a comprehensive view of a person's health information, enabling informed decision-making and coordinated care efforts. AssureCare integrates patient care from multiple providers in large organisations.

AssureCare's platform integrates various aspects of care management: medication therapy, utilisation, telehealth, and predictive modelling.

As with any comprehensive system, there is an initial learning curve for your team to fully utilise all features effectively. Some users have mentioned that the reporting features could be more advanced.

6. Enhanced Home Healthcare with ShiftCare

ShiftCare is a user-friendly software designed to help home care agencies manage their daily tasks more efficiently. It’s great for remote patient care but lacks the comprehensive patient management tools available in other solutions.

Key features of ShiftCare

Scheduling. Organise carer shifts and appointments with a clear calendar and reduce scheduling conflicts. The calendar supports drag-and-drop functionality to save time.

If patients come according to an established schedule, use recurring shifts or group schedules. Caregivers can access schedules, client information, and record notes on the go via a mobile app.

Manage client information with plans and progress notes. A visual dashboard tracks document statuses while automated reminders keep clients updated on expiring records.

In case of an incident, use customisable templates to document it. Incident reports can be shared with relevant team members instantly: it improves the speed of problem-solving in a care business.

Invoicing. Handle billing and invoicing tasks efficiently, with integration options for accounting software like Xero and QuickBooks Online.

Users have praised the responsive and helpful support team, which can be crucial when issues arise. However, the platform is primarily focused on staff management rather than overall care management.

7. PASS by everyLIFE: Compliance-Focused Solution

Pass by EveryLife specialises in compliance tracking and audit-ready documentation. It is a comprehensive care planning software with a strong focus on evidence-based care and digital care.

Key features of PASS

You can create and update personalised digital care plans in real time. The system includes over 100 care templates and a document builder, facilitating tailored care experiences. The electronic Medication Administration Record feature allows for safe and efficient medication management.

Roster management. The software provides drag-and-drop tools for efficient scheduling of visits and assignment of carers. This feature helps reduce travel time and ensures that the right person is matched with the right client.

For those who want to know every inch of his practice, PASS provides the generation of detailed reports and audits. Document care activities and export plans to demonstrate the quality of care during inspections.

openPASS. This portal enables friends and family to access real-time updates about their loved one's care.

By integrating multiple functionalities into a single platform, PASS reduces the need for separate systems, thereby simplifying workflows for carers. However, not all users are satisfied. Among the complaints are the following: signing-in issues, inability to open and read notes, and no access to customer records on the weekends.

What to do next? Sign up and try!

Choose software and try its functionality. You can call the managers and watch demos endlessly, but until you interact with the platform yourself and create a new treatment plan or issue an invoice inside it, you will not ‘feel‘ the interface and how the functions suit your business.

Medesk is the only care management solution on today's list that gives you 15 days free to learn all the features of the platform for care delivery, from scheduling to e-prescribing. No credit card required. No long-term contracts. Just a few clicks to see if Medesk fits like a glove.

Don’t wait. Your practice deserves a solution that works as hard as you do. Sign up for a free trial today and provide the best care for your patients.

P.S.

Know someone who could benefit from this article? Share it with your colleagues and help them discover the tools that will automate their practice. Together, let’s build a more efficient, patient-focused future in healthcare.